Finance Committee Agenda 2025-09-09
Council Summons & Agenda
Wednesday 3rd September 2025
To All Members of the Council
You are hereby summoned to attend the following meeting for the transaction of the business stated overleaf:-
Finance Committee - Decisions Meeting
to be held on Tuesday 9 September 2025 at 19:45pm
at Eynsham Village Hall, Back Lane and remotely via M.Teams
Supporting documents will be made available in the usual way and online.
Only those who are physically in attendance are permitted by law to participate and your non-attendance will contribute to the vacation of office by failure to attend meetings.1 Please forward any apologies for absence to the Clerk/Deputy Clerk, as soon as they become known.
The public and press are welcome to attend.2
The law3 allows the public proceedings of council meetings to be recorded which includes filming as well as audio-recording. Photography is also permitted. By attending this meeting, you are consenting to be filmed. As a matter of courtesy, please advise the Deputy Clerk if you intend to record any part of the proceedings.
R Wilkins
Deputy Clerk to the Council
1 Local Government Act 1972 s85
2 Public Bodies (Admission to Meetings) Act 1960
3 Openness of Local Government Bodies Regulations 2014
Agenda
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25/F79.
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To receive apologies for absence
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25/F80.
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To receive Declarations of Interest in agenda items
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To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.
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25/F81.
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To approve and sign minutes from Finance Committee meetings held on
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Tuesday 8th July 2025
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Tuesday 29th July 2025
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25/F82.
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Public Participation (Public Bodies (Admission to Meetings) Act 1960)
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To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.
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25/F83.
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Current Financial Update
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To review the income and expenditure for the year to date and agree actions and review financial reports
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To discuss financial reports for committees
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To review allocation and use of reserves and agree actions
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To discuss budget setting process for 2026-27 budgets
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To note changes to the ownership of CCLA
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To note changes to charges of PSDF Investments
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25/F84.
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Eynsham Sports Pavilion
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To note condition survey report and agree actions
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To receive quotes for Water Cylinder Replacements and agree on preferred contractor.
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To receive quote for roof repairs when Cylinder replaced.
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25/F85.
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Eynsham Village Hall
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To receive report from Deputy Clerk on Village Hall Operations and agree actions.
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To receive report from Deputy Clerk on setting up independent Village Hall bank account and agree actions.
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To receive update on proposed provision for projector and agree actions.
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To agree to arrange for a Condition report on Village Hall to be completed (to include - Fire Risk Assessment, Health & Safety Risk Assessment).
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To receive report from Deputy Clerk on broadband provisions for Village Hall and agree actions
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To receive an update on Village Hall financial reports and agree actions
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25/F86.
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I.T Equipment
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To receive verbal report from Deputy Clerk on issues with the Communication Officers laptop device and agree actions.
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To receive quote for new laptop device for Communication Officer.
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25/F87.
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Maintenance Equipment Purchase
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To receive report on purchasing Pressure Washer to bring some external services in-house.
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25/F88.
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To approve adding the new RFO to council bank accounts, savings, investments and other relevant accounts
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25/F89.
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To note the External Auditors Report 2024-25
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25/F90.
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To consider utility contract for 2025-26
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25/F91.
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To discuss financial analysis of Village Hall performance and agree actions.
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25/F92.
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To note the date of the next Finance Committee meeting - Tuesday 9th September
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25/F93.
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EXCLUSION OF THE PUBLIC AND PRESS:
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At the conclusion of this part of the agenda, the Chair will move that, considering the confidential nature of the business to be discussed, the public, press and broadcast media be excluded for the remainder of the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960.
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25/F94.
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Amendment to Booking & Accounts Clerk role and increase in hours
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To receive report on amendment to Booking & Account Clerk role, including increase to hours and agree actions on recommendations
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