Council Summons & Agenda
Wednesday, 10 June 2026
To All Members of the Council
You are hereby summoned to attend the following meeting for the transaction of the business stated overleaf:-
Full Council Meeting
to be held on Tuesday 16 June 2026 at 19:30pm
at Eynsham Village Hall, Back Lane and remotely via MSTeams
Supporting documents will be made available in the usual way and online.
Only those who are physically in attendance are permitted by law to participate and your non-attendance will contribute to the vacation of office by failure to attend meetings.1 Please forward any apologies for absence to the Clerk/Deputy Clerk, as soon as they become known.
The public and press are welcome to attend.2
The law3 allows the public proceedings of council meetings to be recorded which includes filming as well as audio-recording. Photography is also permitted. By attending this meeting, you are consenting to be filmed. As a matter of courtesy, please advise the Deputy Clerk if you intend to record any part of the proceedings.
M Legg
Clerk to the Council
1 Local Government Act 1972 s85
2 Public Bodies (Admission to Meetings) Act 1960
3 Openness of Local Government Bodies Regulations 2014
Agenda
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26/108.
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To receive apologies for absence
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Apologies received from Cllrs Dickinson and Mosson
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26/109.
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To co-opt to fill three vacancies (Local Government Act 1972 s82).
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26/110.
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To receive Declarations of Interest in agenda items
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To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.
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26/111.
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To approve the minutes of the Full Council meeting of 19th May 2026
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26/112.
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Public participation (Public Bodies (Admission to Meetings) Act 1960)
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To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.
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26/113.
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To receive an update report from Eynsham’s District and County Councillors
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OCC Cllr Dan Levy
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WODC Cllr Carl Rylett or Cllr Dan Levy
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26/114.
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Finance Report for 2026-27 up to 31st May 2026
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To approve Schedule of Payments-
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To approve bank reconciliation up to 31.05.2026 (Chairman to sign the bank reconciliation and statements)
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To approve credit card statement
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To receive an update on monthly financial monitoring
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26/115.
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Audit and review for financial year 2025-26
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To consider and receive the Internal Auditors Report for 2025-26
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To consider the accounts up to 31.03.2026
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To receive and sign the bank, cash and investment reconciliation up to 31.03.2026
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To note the requirements for intermediate review
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26/116.
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Annual Governance and Accountability Return 2025-26
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To consider, approve and sign Section 1 (Annual Governance Statement 2025-26)
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To consider, approve and sign Section 2 (Accounting Statements 2025-26)
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To receive and note the Period of Public Rights
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26/117.
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To note Delegated Authority decisions Clerk/Deputy Clerk/RFO and Chair Cllr Ross Macken or Vice Chair Cllr Sue Brown between 20 May -16th June 2026
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26/118.
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To receive updates from Officers
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To note report from Officers
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To note comments from meeting with OCC Fire & Rescue
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26/119.
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To consider responding to current consultation
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26/120.
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Pavilion Working Group
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26/121.
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To consider recommendation from the Planning Committee to formalise a Design Panel
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To approve Terms of Reference for Design Panel
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To approve membership of the Design Panel
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26/122.
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To consider or receive an update on traffic and connectivity and agree actions
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Report from Public Transport Representative (PTR)
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LCWIP Project update - response to Movement and place Plan submitted.
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Community Speed Watch (CSW)
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A40 improvement Project – May meeting cancelled
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26/123.
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To receive reports/updates from Councillors representing the Council on outside bodies including
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Allotment Association
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GreenTEA
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Youth Network
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Community Emergency Plan
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26/124.
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To note the date of the next Parish Council meeting at the Village Hall
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Tuesday 21st July 2026
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