Full Council Meeting Eynsham Parish Council
20 Jan 2026 19:30 - 21:30 at Village Hall

1/26.

To receive apologies for absence

Cllr Crowley's apologies had previously been agreed and accepted by the council/ Further apologies received from Cllr Sue Brown

2/26.

To receive Declarations of Interest in agenda items

To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct. 

3/26.

To approve the minutes of the Full Council meeting of 16th December 2025

4/26.

Public participation (Public Bodies (Admission to Meetings) Act 1960)

To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.

5/26.

To receive an update report from Eynsham’s West Oxfordshire District Councillors (WODC) and Oxfordshire County Councillor (OCC)

To receive a short verbal update from Eynsham’s District and County Councillors. The meeting
will remain adjourned for this item.

6/26.

Finance Report for 2025-26 up to 31-12-2025

1. To approve Schedule of Payments - 
2. To approve bank reconciliation up to 31.12.2025 (Chairman to sign the bank reconciliation and statements) 
3. To approve credit card statement
4. To receive an update on monthly financial monitoring
5. To approve application for s106 funds to support repairs to skatepark and removal of basketball wall
6. To reallocate pavilion earmarked reserves to fund/match fund for refurbishment of Dovehouse Close Play Area. 

7/26.

To note Delegated Authority decisions Clerk/Deputy Clerk/RFO and Chair Cllr Ross Macken or Vice Chair Cllr Sue Brown between 16th December 2025 and 20th January 2026

8/26.

To receive an interim report following Fire Risk Assessments for Eynsham Village Hall, Eynsham Sports Pavilion and Bartholomew Room

9/26.

To consider quote for work in Village Hall

1. Relocation of screen switch from 'Green Room' to side of stage and two additional twin sockets in Green Room.
2. Quotes for new carpets

10/26.

Tree Works

1. To note tree survey for Dovehouse Close

11/26.

To review call-out cover for Village Hall and Sports Pavilion

12/26.

To receive a budget and precept recommendation for 2026-27 from the Finance Committee and agree actions

1. To approve the council's budget for 2026-27 
2. To approve the council's precept and approve the submission of precept request to WODC. 

13/26.

To receive updates from Officers

14/26.

To review and approve council policies and documents

1. Revision to Financial Regulations 2025-26
2. Publication Scheme

15/26.

Pavilion Working Group

1. To appoint Tom Roberts to the Pavilion Working Group
2. To receive an update from meeting with West Oxfordshire District Council

16/26.

To consider or receive an update on traffic and connectivity and agree actions

1. Report from Public Transport Representative (PTR) - presentation discussing buses, shared with councillors. Next PTR meeting Tuesday 10 March.
2. LCWIP Project update -  Eynsham LCWIP is being considered by OCC Cabinet Members on Thursday 22nd January at 10am (marked for approval). All related documents will be available on the OCC’s public website to view 1 week prior to the meeting.
3. Community Speed Watch (CSW) - TVP sent out 284  letters to motorist that the CSW group recorded were exceeding the speed limit in Eynsham in 2025. Repeat offenders are noted on the TVP database, but not common.

17/26.

To receive reports/updates from Councillors representing the Council on outside bodies including

1. Allotment Association
2. Eynsham Primary School
3. GreenTEA
4. Youth Network
5. A40 improvement project

18/26.

To note the date of the next Parish Council meeting at the Village Hall -

The next meeting of the Parish Council - Tuesday 17th February 2025

19/26.

EXCLUSION OF THE PUBLIC AND PRESS:

At the conclusion of this part of the agenda, the Chair will move that, considering the confidential nature of the business to be discussed, the public, press and broadcast media be excluded for the remainder of the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960. 

20/26.

To consider correspondence following damage charges levied on hall hirer and agree actions

21/26.

To consider recommendation from Open Spaces Committee to appoint consultant to oversee refurbishment of Dovehouse Close Play Area