Full Council Meeting Eynsham Parish Council
16 Dec 2025 19:30 - 21:30 at Village Hall

211/25.

To receive apologies for absence

Apologies from Cllr Partlett. 

212/25.

To receive Declarations of Interest in agenda items

To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.

213/25.

To co-opt to fill one vacancy (Local Government Act 1972 s82)

214/25.

To approve the minutes of the Full Council meeting of 18th November 2025

215/25.

Public participation (Public Bodies (Admission to Meetings) Act 1960)

To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.

216/25.

To receive an update report from Eynsham’s West Oxfordshire District Councillors (WODC) and Oxfordshire County Councillor (OCC)

To receive a short verbal update from Eynsham’s District and County Councillors. The meeting
will remain adjourned for this item.

217/25.

Finance Report for 2025-26 up to 30.11.2025.

1. To approve Schedule of Payments - 
2. To approve bank reconciliations (Chairman to sign the bank reconciliation and statements) 
3. To approve credit card statement & reconciliation
   NB Monthly financial reports circulated between meetings

218/25.

EPC Grant Scheme 2026

1. To approve recommendation from Finance Committee for updated Grants Policy for 2026/27.
2. To approve recommendation from Finance Committee for updated Application Form for 2026/27.

219/25.

Accounting Software Package

1. To note report on Councils Accounting Software package.
2. To agree to Deputy Clerks recommendation to use Scribe Accounting Package for financial year 2026/27 and onwards and agree to actions from January 2026 - March 2026.

220/25.

Playground Repair Quotes

To receive quotes for Playground repairs and agree actions.

221/25.

To consider a proposal for Padel sports in Eynsham and agree next actions

222/25.

Council Tree Survey 2025

1. To note tree survey for 2025 and verbal update from Deputy Clerks.
2. To receive quotes for tree works and agree actions.

223/25.

To note Delegated Authority decisions Clerk/Deputy Clerk/RFO and Chair Cllr Ross Macken or Vice Chair Cllr Sue Brown between 19th November 2025 and 16th December

224/25.

To consider council support for the Neighbourhood Plan Working Group's Local Green Space locations.

225/25.

To consider support for a Community Emergency Plan for Eynsham

226/25.

To consider response to public and other consultations

1. Oxford County Council's proposed changes to fire service including closure of Eynsham Fire Station
2. To note the results from the National Highways and Transport Public Satisfaction Survey 2024-25 and remind councillors of the opportunity to respond to the current survey. 
3. To delegate an action to the Clerk to respond to the Smaller Authorities' Proper Practices Panel (SAPPP) re Governance and accountability for Local Councils: Practitioners' Guide (England) on behalf of the council. Deadline 2nd January 2026

227/25.

To receive an update on upcoming/recent events and agree actions

1. Light up Eynsham

228/25.

To Receive Updates from Clerk/Deputy Clerk including:

1. Burial Ground - report prepared and awaiting an online meeting with contractors to discuss next steps
2. Village Hall - 
3. Sports Pavilion - 
4. Budget setting –

229/25.

To receive reports/updates from Councillors representing the Council on outside bodies including

1. Allotment Association
2. Eynsham Primary School
3. GreenTEA
4. Youth Network
5. Children's Food Garden

230/25.

To consider or receive an update on traffic and connectivity and agree actions

1. LCWIP -update
2. Eynsham EV Car Club
3. Update following a request to review road markings at Thornbury Green.
4. Community Speed Watch recent activity

231/25.

To receive feedback on informal meeting to discuss £30,000 Solar Farm Grant and to agree next steps.

232/25.

To note the date of the next Parish Council meeting at the Village Hall - Tuesday 20th January 2026