EYNSHAM PARISH COUNCIL
CLERK: MICHELLE LEGG
Village Hall, 46 Back Lane, Eynsham, Witney, Oxfordshire OX29 4QW
Mobile: 07956 901622 Email: [email protected] Website: www.eynsham-pc.gov.uk
Council Summons & Agenda
Wednesday, 02 September 2026
To Members of the Finance Committee
You are hereby summoned to attend the following meeting for the transaction of the business stated overleaf:-
Finance Committee - Decisions
to be held on Tuesday 8 September 2026 at 19:30pm
at Eynsham Village Hall, Back Lane and remotely via M.Teams
Supporting documents will be made available and online.
Only those who are physically in attendance are permitted by law to participate and your non-attendance will contribute to the vacation of office by failure to attend meetings.1 Please forward any apologies for absence to the Clerk/Deputy Clerk, as soon as they become known.
The public and press are welcome to attend.2
The law3 allows the public proceedings of council meetings to be recorded which includes filming as well as audio-recording. Photography is also permitted. By attending this meeting, you are consenting to be filmed. As a matter of courtesy, please advise the Deputy Clerk if you intend to record any part of the proceedings.
Clerk to the Council
1 Local Government Act 1972 s85
2 Public Bodies (Admission to Meetings) Act 1960
3 Openness of Local Government Bodies Regulations 2014
4 Signed under delegated authority where applicable
Agenda
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26/F58.
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To receive apologies for absence
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Apologies received from Cllr Ramen
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26/F59.
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To receive Declarations of Interest in agenda items
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To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.
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26/F60.
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Public Participation (Public Bodies (Admission to Meetings) Act 1960)
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To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.
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26/F61.
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Finance Software Working Group Update
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To receive an update from Finance Software working group
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To receive recommendation from Finance Software working group and agree actions.
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26/F62.
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Current Financial Update
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To review the income and expenditure for the year to date.
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26/F63.
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Increase to Playground Maintenance Budget
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To receive recommendation from Open Spaces committee and agree actions
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26/F64.
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Eynsham Village Hall
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To receive quotes for supply and installation of new blinds for Small Hall and agree actions.
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To receive quotes for waste collections services and agree actions.
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To receive quote for new hearing loop system for main hall and agree actions.
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26/F65.
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To discuss and agree appointment of internal auditor
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To review the current internal audit arrangements and determine the appropriate term of appointment for internal auditor
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To consider quotations received for internal audit services and agree the preferred provider for internal auditor services
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26/F66.
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To approve the closure of the Council office during the festive period
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Officers are seeking approval to close the office between Friday 18th December 2026 and Friday 1st January 2027, reopening on Monday 4th January 2027. Staff will be able to take annual leave during this period or work from home.
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26/F67.
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Discuss budget setting process for 2027-28
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26/F68.
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To review any grant applications received and agree actions
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a. Eynsham Garden Club
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26/F69.
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NJC Pay rise & Mileage Rates
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To note NJC pay increase for all staff
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To note guidance from OALC on new HMRC mileage rates and agree actions
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26/F70.
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Internal Checker
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To appoint an internal checker to conduct quarterly checks on invoices and other payments.
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26/F71.
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To note the completion of the staff appraisals
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26/F72.
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To note the date of the next Finance Committee meeting on 8th December 2026
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