Full Council Meeting Eynsham Parish Council
20 Oct 2026 19:30 - 21:30 at Village Hall

26/159.

To receive apologies for absence

26/160.

To co-opt to fill three vacancies (Local Government Act 1972 s82).

26/161.

To receive Declarations of Interest in agenda items

To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct. 

26/162.

To approve the minutes of the Full Council meeting of 15th September 2026

26/163.

Public participation (Public Bodies (Admission to Meetings) Act 1960)

To receive submissions from members of the public for a period of 15 minutes. Members of the
public may make representations on any matters, for no more than 5 minutes each in
accordance with Standing Orders para 3. The meeting will adjourn for this item.

26/164.

To receive an update report from Eynsham’s District and County Councillors

To receive a short verbal update from:  

1. OCC Cllr Dan Levy
2. WODC Cllr Carl Rylett or Cllr Dan Levy  

26/165.

To consider supporting 'Slow Down for children and animals' signage for Abbey Green

26/166.

Finance Report for 2026-27 up to 30 September 2026

1. To approve Schedule of Payments
2. To approve bank reconciliation up to 30.09.2026 (Chairman to sign the bank
   reconciliation and statements) 
3. To approve credit card statement
4. To receive an update on monthly financial monitoring

26/167.

Internal Auditor Appointment

1. To approve the Finance Committees recommendation to appoint Mulberry as its internal
   auditor for the next three years
2. To confirm Mulberry's independence from Eynsham Parish Council
3. To review and accept Mulberry's terms of engagement

26/168.

To note Delegated Authority decisions Clerk/Deputy Clerk/RFO and Chair Cllr Ross Macken or Vice Chair Cllr Sue Brown between 22nd July to 15th September 2026

26/169.

To receive updates from Officers

1. To note report from Officers

26/170.

To approve quote for replacement internal doorframe for Main Hall under health and safety.

26/171.

To consider recommendations from Open Spaces Committee and any

1. grass cutting contract
2. Fishponds bridges
3. Any other quotes received after the agenda was circulated.

26/172.

Review of parking by Siemens employees

26/173.

To consider reregistering for Local Council Award

26/174.

To consider responding to current consultation/issues

1. Planning Inspectorate - Botley West Solar Farm
2. OCC 20mph speed review
3. Oxon4Buses consultation from 13th October
4. consider supporting Weymouth Town Council in ability for Town and Parish councils to pay dependent care expenses. 

26/175.

Pavilion Working Group

26/176.

To consider or receive an update on traffic and connectivity and agree actions

1. Report from Public Transport Representative (PTR) 
2. Update on Quiet Lanes discussion 
3. LCWIP Project update -  
4. Community Speed Watch (CSW) - 
5. A40 improvement Project - 
6. Response to OCC highways team regarding 20mph speed limits. 

26/177.

To receive reports/updates from Councillors representing the Council on outside bodies including

1. Allotment Association - update of constitution agreed by Open Spaces Committee. 
2. GreenTEA
3. Youth Network

26/178.

To receive updates on recent and to consider future events

1. Eynsham Fire Station Charity 24hr challenge 
2. Light Up Eynsham 
3. Remembrance Sunday

26/179.

To note the date of the next Parish Council meeting at the Village Hall - Tuesday 17th November 2026

26/180.

EXCLUSION OF THE PUBLIC AND PRESS:

At the conclusion of this part of the agenda, the Chair will move that, considering the
confidential nature of the business to be discussed, the public, press and broadcast
media be excluded for the remainder of the meeting in accordance with the Public Bodies
(Admission to Meetings) Act 1960.

26/181.

To approve Finance Committee recommendation to amend contracts - HMRC mileage rates