Finance Committee 10 Jun 2025 19:45 - 21:45 at Village Hall

25/F35

To elect a Committee Chairman for 2025/26

25/F36

To elect a Committee Vice Chairman for 20256/26

25/F37

To receive apologies for absence

25/F38

To receive Declarations of Interest in agenda items

25/F39

Public Participation (Public Bodies (Admission to Meetings) Act 1960)

25/F40

 To consider grant applications

25/F41

Current Financial Update

1. To review the income and expenditure for the year to date and agree actions and review financial reports
2. To consider financial implications on budget following end of year financial reports for 2024-25 and agree actions
3. To review allocation and use of reserves and agree actions
4. To discuss financial reports for committees
5. To agree transfer of £65,000 into new Unity Trust savings account

25/F42

To discuss and agree processes for reviewing end of year financial reports ahead
of close down.

25/F43

To discuss financial forecast for next three years and agree actions

25/F44

To receive an update on Village Hall/Pavilion Improvements and agree on further actions

a. To receive update on Village Hall Kitchen upgrade.
b. To receive update on Village Hall Automatic Front Door function and agree on actions.
c. To receive update on Sports Pavilion kitchen status and agree on actions.
d. To receive update on Sports Pavilion boiler system and agree on actions.

25/F45

To agree to advertise Village Hall on Spotted Witney for period of  six months

25/F46

To discuss financial analysis of Village Hall performance and agree actions.

25/F47

To consider applying for external grants

1. TOE grant for up to £2,500 towards improvements to Hawthorn Rd - Request made to Finance Committee as deadline for application is 7th July which falls before next Open Spaces Committee. 
2. SSEN Low Carbon - explore battery storage for solar panels on Village Hall. 

25/F48

To note S106 funds available to Eynsham Parish Council

25/F49

 Bow Top Fencing - Old Witney Road Play area

a. To note quotation from Oxford Direct Service for replacing fencing and discuss options.
b. To agree to apply for remaining S106 funding from West Oxfordshire District Council.

25/F50

Dovehouse Close - agree on replacement of broken Trampoline

25/F51

To review Employee Handbook and related policies

1. Employee Handbook
2. Annual Leave Policy
3. Appraisal Policy
4. Dignity at Work Policy
5. Disciplinary Policy
6. Drugs and Alcohol Policy
7. Employee Volunteering
8. Equality and Diversity
9. Flexible Working
10. GDPR Internal Privacy Notice
11. Grievance Policy
12. Health and Safety
13. Lone Working Policy
14. Management of Sickness Absence
15. Menopause Policy
16. Social Media

25/F52

To note the date of the next Finance Committee meeting - Tuesday 9th September

25/F53

EXCLUSION OF THE PUBLIC AND PRESS:

At the conclusion of this part of the agenda, the Chair will move that, considering the confidential nature of the business to be discussed, the public, press and broadcast media be excluded for the remainder of the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960.

25/F54

To review and discuss concerns of bookings at Village Hall

25/F55

To review current spaces provided to non-hirers and agree on actions.

25/F56

 To discuss option of a Charity Organisation hire fee