Council Summons & Agenda
Wednesday 10th September 2025
To All Members of the Council
You are hereby summoned to attend the following meeting for the transaction of the business stated overleaf:-
Full Council Decisions Meeting
to be held on Tuesday 16 September 2025 at 19:30pm
at Eynsham Village Hall, Back Lane and remotely via M.Teams
Supporting documents will be made available in the usual way and online.
Only those who are physically in attendance are permitted by law to participate and your non-attendance will contribute to the vacation of office by failure to attend meetings.1 Please forward any apologies for absence to the Clerk/Deputy Clerk, as soon as they become known.
The public and press are welcome to attend.2
The law3 allows the public proceedings of council meetings to be recorded which includes filming as well as audio-recording. Photography is also permitted. By attending this meeting, you are consenting to be filmed. As a matter of courtesy, please advise the Deputy Clerk if you intend to record any part of the proceedings.
Clerk to the Council
1 Local Government Act 1972 s85
2 Public Bodies (Admission to Meetings) Act 1960
3 Openness of Local Government Bodies Regulations 2014
Agenda
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143/25.
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To receive apologies for absence including apologies from from Cllrs Partlett and Mosson
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144/25.
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To receive Declarations of Interest in agenda items
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To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.
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145/25.
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To co-opt to fill three vacancies (Local Government Act 1972 s82)
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146/25.
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To approve the minutes of the Full Council meeting of 15th July 2025
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147/25.
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Public participation (Public Bodies (Admission to Meetings) Act 1960)
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To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.
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148/25.
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To receive an update report from Eynsham’s West Oxfordshire District Councillors (WODC) and Oxfordshire County Councillor (OCC)
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To receive a short verbal update from Eynsham’s District and County Councillors. The meeting
will remain adjourned for this item.
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149/25.
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Finance Report for 2025-26 up to 31.08.2025.
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To approve Schedule of Payments -
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To approve bank reconciliation up to 31.08.2025 (Chairman to sign the bank
reconciliation and statements)
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To approve credit card statement
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To receive an update on monthly financial monitoring
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150/25.
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To note Delegated Authority decisions Clerk/Deputy Clerk/RFO and Chair Cllr Ross Macken or Vice Chair Cllr Sue Brown between 16th July to 16th September 2025.
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151/25.
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To consider a request to approach WODC for a new street sign for Witney Rd (as approaching from A40)
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152/25.
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To sign NALC & SLCC Civility and Respect Pledge
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153/25.
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To consider proposals for new Burial Ground investigations and agree actions
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154/25.
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To note the External Auditors Report 2024-25
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155/25.
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To review and approve council policies and documents
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Updated Financial Regulations - following recommendation from Finance Committee
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156/25.
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To Receive Updates from Clerk/Deputy Clerk including:
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Art Trail - meeting to be arranged
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Neighbourhood Plan
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Welcome to new RFO and reminder of departing RFO's leaving get-together
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Village Hall
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Councillor learning and development
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Budget setting
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157/25.
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Sports Pavilion
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To receive estimated costs for works following condition survey, roof repairs and boiler replacement and agree actions
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158/25.
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IT equipment
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To receive a report on current IT equipment issues and receive quotes regarding
Communication Officers device and agree actions
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159/25.
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To consider utility contract for 2025 onwards
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160/25.
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To receive feedback on informal meeting to discuss £30,000 Solar Farm Grant and to agree next steps.
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161/25.
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To receive findings from Strategic Plan consultation and to agree actions
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162/25.
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To consider parish council appointments to Bartholomew Educational Foundation
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EPC and WODC Cllr Carl Rylett as of 17/10/25
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Max Peterson as of 02/12/2025
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163/25.
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To consider or receive an update on traffic and connectivity and agree actions
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Report from Public Transport Representative
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LCWIP project
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Community support for Telraam project and sensors on identified roads
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To consider two new bus stops on Oxford Rd
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Access to Thames Path at Eynsham Lock
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Eynsham EV Car Club
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To consider regularity of meetings with OCC A40 project team
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164/25.
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To receive reports/updates from Councillors representing the Council on outside bodies including
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Allotment Association
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Eynsham Primary School
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GreenTEA
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Youth Club
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165/25.
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To note the date of the next Parish Council meeting - Tuesday 21st October 2025
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