Full Council Agenda 2024-12-17
1. To receive apologies for absence.
2. Co-Option
To welcome Nick Ralph to the meeting and consider his co-option
3. To receive Declarations of Interest in agenda items.
To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.
4. Minutes
(a) To approve and sign as a true record the minutes of the Full Council meeting of Tuesday 19th November 2024
(b) To approve and sign as a true record the minutes of the Finance & General Purposes Committee meeting on Tuesday 26th November 2024
5. Public Participation
To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.
6. To receive an update report from Eynsham’s West Oxfordshire District Councillors and Oxfordshire County Councillor.
To receive a short verbal update from Eynsham’s District and County Councillors. The meeting will remain adjourned for this item.
7. Eynsham Museum Group Request
To note receipt of email request to replace four spot lights in upstairs room at Bartholomew Room, with a rectangular track and agree actions.
8. Finance & General Purposes Matters
(a) To approve payment of accounts.
(b) To approve bank reconciliation.
(c) To review the income and expenditure for the year to date.
(d) To consider and agree the budget and precept requirements for 2025/26 as recommended by the Finance & General Purposes Committee.
(e) To agree changes to bank signatories.
9. CloudyIT – Decisions Software
To receive updated quote for decision software and agree on actions
10. Planning applications
(a) To consider the following application(s) and any others that are received after the agenda publication date:-
Application ref. Address Details
24/02916/S73 1 High Street Eynsham Witney Oxfordshire OX29 4HA Variation of condition 3 of permission 13/1531/P/S73 to allow changes to cafe/restaurant opening hours
24/03042/FUL Southfield Cottages Stanton Harcourt Road Eynsham Erection of two semi-detached dwellings and associated works
(Planning applications can be viewed by visiting WODC Planning website)
(b) To review the planning applications log, note recent decisions and consider any required actions by the Deputy Clerk/RFO.
11. Village Hall
(a) To note works to be completed between Christmas and New Year in small hall.
(b) To agree purchase from reserve funds - 4 x Viking Noticeboards to replace old noticeboards and agree actions.
(c) To agree purchase from reserve funds - 4 x curtains to replace old curtains and agree actions.
(d) To agree purchase from reserve funds – new projector for use by hirers and agree actions.
(e) To note decision on Health & Safety grounds for storage area in small hall to be permanently allocated for use by Eynsham PC and for Bartholomew players to allocated space at side of stage.
(f) To receive quote for 5-year electrical test and inspection and agree actions.
12. To Receive Update from Deputy Clerk
(a) To note completion of resurfacing works at Old Witney Road
(b) To note PC Hannah Leggott is new Full Time Neighbour Policing Police Constable for Eynsham Village.
13. Consultation
Enabling remote attendance and proxy voting at local authority meetings – for Parish Council to decide on response to formal consultation.
14. Delegated Authority
(a) To note Delegated Authority decision made by Clerk/RFO and Chair Cllr Ross Macken or Vice Chair Cllr Sue Brown between 17th November 2024 – 17th December 2024.
15. To receive reports from Councillors representing the Council on outside bodies/meetings.
To receive short verbal updates from Councillors who were assigned as representatives on outside bodies/meetings at the previous Annual Parish Council Meeting.
16. To note the date of the next Parish Council meeting at the Village Hall
(a) Tuesday 21st January 2025
EXCLUSION OF THE PUBLIC AND PRESS: At the conclusion of this part of the agenda, the Chairman will move that, considering the confidential nature of the business to be discussed, the public, press and broadcast media be excluded for the remainder of the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960.
17. Budget and Precept 2024/25 – Increase in contractual hours.
To resolve staffing requirements and structure for 2025/26 and agree actions.
18. Village Hall Kitchen Refurbishment and Toilet/Kitchen Flooring Quotes
(a) To receive quotes for Kitchen Refurbishment, agree on preferred quote and agree actions
(b) To receive quotes for Kitchen and Toilet flooring replacement, agree on preferred quote and agree actions.