1. To receive apologies for absence.
2. To receive Declarations of Interest in agenda items.
To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.
3. Minutes
(a) To approve and sign as a true record the minutes of the Finance & General Purposes Committee of 7 November 2023.
(b) To approve and sign as a true record the minutes of the Extra Finance & General Purposes Committee of 5 December 2023.
(c) To approve and sign as a true record the minutes of the Full Council meeting of 19 December 2023.
(d) To approve and sign as a true record the minutes of the Traffic Committee meeting minutes of 19 December 2023.
(e) To approve and sign as a true record the minutes of the Finance & General Purposes Committee of 9 January 2024.
4. Public Participation
To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.
5. To receive an update report from Eynsham’s West Oxfordshire District Councillors and Oxfordshire County Councillor.
To receive a short verbal update from Eynsham’s District and County Councillors. The meeting will adjourn for this item.
6. To consider correspondence regarding on-street storage of household waste bins at The Square and agree actions. 2024-01-16_06_Correspondence
7. Finance
(a) To approve payment of accounts.2024-01-16_07a_Schedule of Payments
(b) To approve bank reconciliation.2024-01-16_07b_BankRec
(c) To review the income and expenditure for the year to date.2024-01-16_07c_Detailed Income & Expenditure by Account 31-12-2023
(d) To consider the precept and budget for 2024/25 as recommended by the Finance & General Purposes Committee. 2024-01-16_07d_Budget 2024-25 Rev5_Final
8. Pavilion Survey Report
(a) To note surveyors’ fees of £900 in accordance with Financial Regulations 4.5 regarding various concerns.
(b) To consider the condition survey report for the Pavilion and agree maintenance priority tasks for obtaining quotes. 2024-01-16_08b_PavilionConditionSurvey
9. Breathe Human Resources Software
To consider a monthly subscription to ‘Breathe Human Resources’ for employee management.
10. Draft Oxfordshire Councils Charter
To consider the draft charter and formulate a response to the survey.
11. To receive reports from Councillors representing the Council on outside bodies/meetings.
To receive short verbal updates from Councillors who were assigned as representatives on outside bodies/meetings at the previous Annual Parish Council Meeting.
12. To note the dates of the next Parish Council meetings at the Village Hall
(a) Amenities & Estates Committee meeting – 23 January 2024 at 7.30pm
(b) Traffic Committee meeting – 30 January 2024 at 6.45pm.
(c) Planning Committee meeting – 30 January 2024 at 7.45pm.
(d) Amenities & Estates Committee meeting – 13 February 2024 at 7.30pm
(e) Full Council meeting – 20 February 2024 at 7.30pm
(f) Traffic Committee meeting – 27 February 2024 at 6.45pm.
(g) Planning Committee meeting – 27 February 2024 at 7.45pm.
EXCLUSION OF THE PUBLIC AND PRESS: At the conclusion of this part of the agenda, the Chairman will move that, considering the confidential nature of the business to be discussed, the public, press and broadcast media be excluded for the remainder of the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960.
13. Parish Council Vehicle
To consider leasing a vehicle for Parish Council maintenance purposes and agree actions.