Full Council Meeting 20 Jun 2023 19:30 - 21:30 at Village Hall

To join the meeting online, please click on the MS Team link here.

1. To receive apologies for absence.

2. To receive Declarations of Interest in agenda items.

To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.

3. Minutes
   1. To approve and sign as a true record the minutes of the Annual Parish Council Meeting of 16 May 2023.
   2. To approve and sign as a true record the minutes of the Amenities & Estates Meeting of 23 May 2023.
   3. To approve and sign as a true record the minutes of the Planning Committee of 30 May 2023 and consider the recommendations contained therein (co-option of non-members).
   4. To approve and sign as a true record the minutes of the Traffic Committee of 30 May 2023 and consider the recommendations contained therein (co-option of non-member).
4. Public Participation

To receive submissions from members of the public for a period of 15 minutes.  Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item. 

5. To receive an update report from Eynsham’s West Oxfordshire District Councillors and Oxfordshire County Councillor.

To receive a short verbal update from Eynsham’s District and County Councillors. The meeting will adjourn for this item. 

6. Bartholomew School
   1. To welcome James Thompson, Assistant Headteacher from the school and receive a short presentation of their Student Council and community engagement.
   2. To discuss joint co-operation between the Parish Council and school with a potential to setting up a Youth Council.

7. Resignation
   1. To note the resignation of David Knight and agree actions.
   2. To elect a Vice Chair for the remaining civic year.
8. Eynsham Consolidated Charity and Bartholomew Educational Foundation

To note the resignation of Nick Relph as Trustee and appoint a Councillor as a replacement.

9. Oxford Road Playing Field gates
   1. To review and amend existing security procedures for review in 6 months’ time.
   2. Discuss and agree possible security measures.
10. Village Hall
    1. To consider purchasing clothing for employees.
    2. To consider using Oxford Security Services for alarm call-outs at the Village Hall.
    3. To resolve insurance arrangements for the Village Hall.
11. New Burial Ground
    1. To note the letter sent to Oxfordshire County Council as a ‘back-up’ option (minute ref. Planning 23/P5 refers).
    2. To consider a quote for site investigations and agree actions.
    3. To resolve to request S106 funds for the project and agree actions.
12. Finance
    1. To approve payment of accounts.
    2. To approve bank reconciliation.
    3. To review the income and expenditure for the year to date.
    4. Consider Utility Aid quotes for gas and electricity for the Pavilion.
13. To review the Dashboard Report.

To review the Dashboard Report.  Officers to provide further information on projects/tasks if requested.

14. To receive reports from Councillors representing the Council on outside bodies/meetings.

To receive short verbal updates from Councillors who were assigned as representatives on outside bodies/meetings at the previous Annual Parish Council Meeting.

15. To note the dates of the next Parish Council meetings at the Village Hall
    1. Traffic Working Group meeting – 27 April 2023 at 6.45pm
    2. Planning Committee meeting – 27 April 2023 at 7.45pm
    3. Finance & General Purposes Committee meeting – 4 July 2023 at 7.30pm
    4. Amenities & Estates meeting – 11 July 2023 at 7.30pm.
    5. Full Council meeting – 18 July 2023 at 7.30pm.