Council Summons & Agenda
Wednesday 7th January 2026
To Members of the Open Spaces Committee
You are hereby summoned to attend the following meeting for the transaction of the business stated overleaf:-
Open Spaces Committee - Decisions Meeting
to be held on Tuesday 13 January 2026 at 7:45 pm
at Eynsham Village Hall, Back Lane and remotely via M.Teams
Supporting documents will be made available in the usual way and online.
Only those who are physically in attendance are permitted by law to participate and your non-attendance will contribute to the vacation of office by failure to attend meetings.1 Please forward any apologies for absence to the Clerk/Deputy Clerk, as soon as they become known.
The public and press are welcome to attend.2
The law3 allows the public proceedings of council meetings to be recorded which includes filming as well as audio-recording. Photography is also permitted. By attending this meeting, you are consenting to be filmed. As a matter of courtesy, please advise the Deputy Clerk if you intend to record any part of the proceedings.
R Wilkins
Deputy Clerk to the Council
1 Local Government Act 1972 s85
2 Public Bodies (Admission to Meetings) Act 1960
3 Openness of Local Government Bodies Regulations 2014
Agenda
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26/O1
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To receive apologies for absence
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26/O2
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To approve minutes from Open Spaces Committee meeting on 14th October 2025
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26/O3
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To receive Declarations of Interest in agenda items
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To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.
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26/O4
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Public Participation (Public Bodies (Admission to Meetings) Act 1960)
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To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.
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26/O5
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To review the budget for Open Spaces Committee
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To note budget for current year up to 31st December 2025
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To receive report from Deputy Clerk on budget and agree actions.
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26/O6
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Playground and Skate Parks
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To note Playground Inspection reports for Dovehouse Close, Old Witney Road and Oxford Road.
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To note Skate Park report.
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To receive detailed update from Deputy Clerk on Playground areas and agree actions.
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To receive detailed update from Deputy Clerk on Skate Park and agree actions.
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26/O7
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Open Spaces and Fishponds
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To receive update on Fishponds and agree actions
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To receive update on Open Spaces and agree actions
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26/O8
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Community Orchard in Hawthorn Rd
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To note responses from residents regarding proposed Community Garden for Hawthorn Road.
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To receive update on funding opportunities, potential tree works and required repairs to wall and agree actions.
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26/O9
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Tree Works
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To note tree survey for Dovehouse Close
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To receive quote for works at Dovehouse Close
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26/O10
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Winter Maintenance
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To receive quotes for Winter Maintenance
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26/O11
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General Waste/Dog Waste Bin Schedule
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To review bin schedule and agree actions.
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26/O12
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Land to the north of Eynsham Allotments
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To note correspondence from resident regarding clearance work being undertaken north of Eynsham Allotments.
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To receive report from Clerk and Cllr Sue Osborne and agree actions if required.
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26/O13
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Art Trail Working Group
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To receive update from Clerk on Art Trail working group.
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26/O14
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Date of Next Meeting
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To note the date of the next meeting on Tuesday 14th April 2026
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26/O15
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Allotments
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To review updated tenancy agreement with Eynsham Allotment Association and agree recommendation to Full Council.
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