Finance Committee Meeting Agenda 2026-03-04
26/F17.To receive apologies for absence
26/F18.To receive Declarations of Interest in agenda Items
To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.
26/F19.To approve and sign minutes from Finance Committee meetings held on Tuesday 3rd February 2026
26/F20.Public Participation (Public Bodies (Admission to Meetings) Act 1960)
To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.
26/F21.To elect a Vice-Chair of the Finance Committee
26/F22.VAT Advice
a. To note report from Officers on VAT Advice and agree on next steps.
26/F23.Thames Valley Police Office
a. To note formal notification from Thames Valley Police to terminate lease on office
b. To receive proposal from Deputy Clerk on use of second office
26/F24.Current Financial Update
a. To review the income and expenditure and financial reports for the year to date and agree actions.
b. To receive virement report from RFO and agree actions.
c. To review list of regular payments for 2026-27 and agree actions.
d. To review current contracts in name of Council and agree actions if required.
e. To review year end recommendations from RFO and agree actions.
f. To review current Council Investments and agree actions.
26/F25.Eynsham Village Hall Hire Fees
a. To agree Eynsham Village Hall hire fees for 2026/27
26/F26.New Village Hall Bank Account
To review decision to open account with Unity Trust and consider Deputy Clerks recommendation
26/F27.To review council core documents and policies
a. To review Statement Statement of Internal Control and agree to Clerk/RFO recommendation.
b. To review Financial Risk Assessment and agree to Clerk/RFO recommendation.
c. To review Asset Register and agree to Clerk/RFO recommendation
26/F28.Fire Risk Assessment Reports
a. To note reports for Eynsham Village Hall, Eynsham Sports Pavilion and Bartholomew Room.
b. To receive costings for tasks on Risk Assessment Action Plan and agree actions.
26/F29.Christmas Lights - Power Supply Costs
To consider request from Eynsham Museum and Heritage Centre to contribute towards cost of electricity for Christmas Lights on Market Square for 2024 and 2025.
26/F30.To note the date of the next Finance Committee meeting 9th June 2026 (TBC)