< CalendarFinance Committee Finance Committee
9 Dec 2025 19:45 - 21:45 at Village Hall

25/F95.

To receive apologies for absence, including Cllr Sue Brown

25/F96.

To receive Declarations of Interest in agenda items

To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.

25/F97.

To approve and sign minutes from Finance Committee meetings held on Tuesday 9th September

25/F98.

Public Participation (Public Bodies (Admission to Meetings) Act 1960)

To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.

25/F99.

To elect a Vice-Chair of the Finance Committee

25/F100.

Current Financial Update

1. To review the income and expenditure and financial reports for the year to date and agree actions.
2. To receive virement report from RFO and agree actions.

25/F101.

Grant Applications & policies

1. To review community grant applications for 2025-26
2. To approve updated Grants Policy 2026-27 including closing date
3. To agree application process for 2026-27 in line with Grants Policy

25/F102.

VAT Registration

To request professional advice for VAT Registration for Eynsham Parish Council and agree actions, following changes in council operations since previous advice received in 2021.

25/F103.

Budget and Precept 2026/27

1. To note Council Tax base for 2026/27 (2238.20) and deadlines
2. To agree Eynsham Village Hall Hire fees for 2026/27 noting potential VAT implications
3. To make recommendations for the budget and precept for 2026/27 financial year noting potential VAT implications

25/F104.

Eynsham Sports Pavilion

1. To note actions taken following condition survey and agree action

25/F105.

Eynsham Village Hall

1. To receive report from Deputy Clerk on Village Hall Operations and agree actions.
2. To consider renewal of hygiene service contract for Village Hall.
3. To consider renewal of Pyrotec Service Agreement for Fire Alarm Systems.
4. To receive an update on Village Hall financial reports and agree actions.
5. To review terms and conditions of hire for Village Hall.

25/F106.

Delegated Authority - Service Agreements

To approve the Clerk/Deputy Clerk/RFO delegated authority to execute service agreements and contracts, provided they remain within the limits of the approved budgets.

25/F107.

Bartholomew Room

To receive an update on building safety and security

25/F108.

Playground Repair Quotes

To receive quotes for Playground repairs and agree actions

25/F109.

To consider responding to consultations:

1. To delegate an action to the Clerk to respond to the Smaller Authorities' Proper Practices Panel (SAPPP) re Governance and accountability for Local Councils: Practitioners' Guide (England) on behalf of the council. Deadline 2nd January 2026.

25/F110.

To note the date of the next Finance Committee meeting - Tuesday 10th March 2026 at Eynsham Village Hall

25/F111.

EXCLUSION OF THE PUBLIC AND PRESS:

At the conclusion of this part of the agenda, the Chair will move that, considering the confidential nature of the business to be discussed, the public, press and broadcast media be excluded for the remainder of the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960.

25/F112.

OCC Pension Fund

1. To consider a response to Oxfordshire County Council Pensions Funding Strategy Statement
2. To note the pensions valuation and contribution rates