Extra Finance & General Purposes Agenda 2024-11-05
1. To receive apologies for absence.
2. To receive Declarations of Interest in agenda items.
To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.
3. Public Participation
To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.
4. Trade Accounts
(a) To review current trade accounts set up in Eynsham Parish Councils Name
(b) To review authorised persons on current trade accounts and agree to add Keith Powell (Maintenance Operative).
(c) To agree to open trade accounts at Oxon Fastening Systems Ltd, Seldram Supplies and Travis Perkins and for the Clerk, Deputy Clerk, Maintenance Operative and Village Hall Caretaker to be authorised to purchase items agreed by Clerk/Deputy Clerk.
5. Unity Trust Commercial Card Holders
(a) To review current Unity Trust Commercial Card Holders.
(b) To add Keith Powell (Maintenance Operative) as a card holder.
EXCLUSION OF THE PUBLIC AND PRESS: At the conclusion of this part of the agenda, the Chair will move that, considering the confidential nature of the business to be discussed, the public, press and broadcast media be excluded for the remainder of the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960.
6. I.T Equipment and I.T Software for Officers
(a) To receive update from Deputy Clerk on I.T Software ‘Decisions’ from CloudyIT
(b) To note quotes received from CloudyIT and agree to purchase ‘Decisions’ software for use by Council Officers.
(c) To receive update from Deputy Clerk on requirement for a Maintenance Team ‘tablet device’ and agree on actions.
7. Office Equipment
(a) To receive update from Deputy Clerk on recent office upgrades and to agree the
purchase of a ‘Rexel Optimum AutoFeed+ Paper Shredder’.
8. Staff Uniform
To receive quotation for Staff Uniform and agree on actions.
9. Human Resource – Staff Handbook and Staff Contracts
(a) To note email dated 22nd October 2024 received from the Councils HR advisors Personnel Advice and Solutions Ltd regarding Staff Handbook and Staff Contracts.
(b) To discuss changes to Staff Contracts required and agree actions
(c) To discuss draft version of new Council Policies and Procedures handbook and agree actions.
10. Human resources - Bookings and Accounts Clerk
(a) To receive verbal report from Cllr Ross Macken on internal application received and actions taken.
(b) To consider and resolve the appointment of Bookings and Accounts Clerk and agree actions