< CalendarFull Council Meeting Eynsham Parish Council
13 May 2025 19:30 - 21:30 at Village Hall

78/25.

To elect a Chair of the Council for 2025-26

79/25.

To elect a Vice-Chair of the Council for 2025-26

80/25.

To receive apologies for absence

81/25.

To receive Declarations of Interest in agenda items

To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.

82/25.

To co-opt to fill six vacancies (Local Government Act 1972 s82)

83/25.

Minutes

1. To approve and sign as a true record, the minutes of the Full Council meeting of 15th April 2025
2. To approve and sign, as a true record, the minutes from the Planning Committee meeting on 29th April and to receive any updates
3. To approve and sign, as a true record, the minutes from the Extra Finance & General Purposes meeting on 29th April and to receive any updates

84/25.

Public participation (Public Bodies (Admission to Meetings) Act 1960)

To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.

85/25.

To receive an update report from Eynsham’s West Oxfordshire District Councillors (WODC) and Oxfordshire County Councillor (OCC)

To receive a short verbal update from Eynsham’s District and County Councillors. The meeting will remain adjourned for this item.

86/25.

To review the terms of reference for committees and working groups and agree actions.

87/25.

To appoint members to existing and any new committees and working groups

88/25.

To appoint members to represent the council on external bodies:

1. Allotment association (1 member)
2. Public Transport Representative (1 member)
3. RAF Brize Norton Liaison Group (1 member)
4. Pavilion & Village Hall responders (2 members)
5. Eynsham Community Primary School Youth Council (3 member)
6. GreenTEA (1 member)
7. Botley Solar Farm Community Fund (1 member)

89/25.

To determine the time and place of ordinary council meetings up to and including the Annual Meeting of the Parish Council 2026.

90/25.

To review/adopt new/core policies and documents

1. Standing Orders - updated
2. Financial Regulations - updated
3. Code of Conduct 
4. 12/24 month cyclical schedule of policies for review  - new
5. Co-option application form - new
6. Learning and development policy - new

91/25.

To review delegation arrangements for officers

92/25.

To review arrangements (including legal agreements) with other local authorities organisations and businesses

93/25.

To receive update from Deputy Clerk on CloudyIT contract and agree to quote for contractual renewal

94/25.

Review of council land inventory and asset register

95/25.

Review of council subscriptions to external bodies

96/25.

To consider insurance cover for 2025-2026

1. To consider arrangement for insurance cover in respect of all insurable risks
2. To consider quote for Building and Contents insurance
3. To consider quote for Kubota insurance

97/25.

Audit and review for financial year 2024-25

1. To consider and note the Internal Audit Report for 2024-25
2. To consider and approve the Accounts 
3. To receive, approve and sign the bank statement for 31st March 2025
4. To review the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or the general power of competence.
5. To review financial performance for 2024-25

98/25.

Annual Governance and Accountability Return 2024-25

1. To consider, approve and sign Section 1 (Annual Governance Statement 2024-25)
2. To consider, approve and sign Section 2 (Accounting Statements 2024-25)
3. To receive and note the Period of Public Rights

99/25.

Finance Report for 2025-26 up to 31.04.2025.

1. To approve Schedule of Payments - Annex B 
2. To approve bank reconciliation up to 30.04.2025 (Chairman to sign the bank reconciliation and statements) Annex B
3. To receive reports on the council's financial position for current financial year
4. To approve credit card statement

100/25.

Consider a request from a resident of Willows Edge for WODC to refresh the no through road sign at the entrance to Willows Edge.

101/25.

To note Delegated Authority decisions Clerk/Deputy Clerk/RFO and Chair Cllr Ross Macken or Vice Chair Cllr Sue Brown between 16th April 2025 to 13th May 2025.

102/25.

To Receive Updates from Clerk/Deputy Clerk including:

1. Neighbourhood Plan
2. Art Trail
3. Update on hire of front office
4. Padel Tennis
5. Sports Pavilion - boiler
6. Parish Noticeboards
7. Update on the removal of the public phone box from the Market Square 
8. Clerk will be out of the office 21st and 22nd of May due to study days and week commencing 27-31st May due to annual leave.

103/25.

To receive an update on traffic and connectivity

1. Traffic monitoring devices installed for four weeks. 
2. Threatened bus services - response sent to OCC and circulated.
3. Report from Public Transport Representative
4. Request for bench at Dovehouse Close (Oxford bound)

104/25.

To receive reports/updates from Councillors representing the Council on outside bodies including

a. Allotment Association

b. Eynsham Primary School

c. GreenTEA

105/25.

To note the date of the next Parish Council meeting at the Village Hall

The next meeting of the Parish Council will take place on Tuesday 11th June 2025.