< CalendarFull Council Meeting Eynsham Parish Council
15 Apr 2025 19:30 - 21:30 at Village Hall

50.25.

To receive apologies for absence

51.25.

To receive Declarations of Interest in agenda items

To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.

52.25.

To co-opt to fill six vacancies (Local Government Act 1972 s82)

53.25.

Minutes

1. To approve and sign as a true record, the minutes of the Full Council meeting of 18th March 2025
2. To approve and sign, as a true record, the minutes from the Planning Committee meeting on 25th March and to receive any updates
3. To approve and sign, as a true record, the minutes from the Finance & General Purposes Committee meeting on 25th March and to receive any updates
    

54.25.

Public participation (Public Bodies (Admission to Meetings) Act 1960)

To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.

55.25.

To receive an update report from Eynsham’s West Oxfordshire District Councillors WODC) and Oxfordshire County Councillor (OCC)

To receive a short verbal update from Eynsham’s District and County Councillors. The meeting will remain adjourned for this item.

56.25.

Finance Report

1. To approve Schedule of Payments - Annex A 
2. To approve bank reconciliation (Chairman to sign the bank reconciliation and statements) Annex B
3. To approve credit card statement
4. To receive an update from the internal checker Cllr Rylett
5. To receive an update on authorised signatories to bank and CCLA accounts.

57.25.

AGAR Preparations

1. Statement of Internal Controls
2. Notice received from External Auditors
3. Internal Audit

58.25.

To approve £4,000 expenditure towards new football goals for Oxford Rd.

59.25.

To consider grant applications received

60.25.

To consider memberships to:

1. Community First Oxfordshire's Village Hall advice service from (£50 per annum)
2. Oxfordshire Playing Fields Association Membership (£85 per annum)
3. Oxfordshire Association of Local Councils (£1,043.24 exc VAT)

61.25.

To consider changes to mobile phone contracts and agree actions

62.25.

To consider setting up an IKEA business account and agree actions

63.25.

To consider request from Broken Boards for an event at the Skate Park and agree
actions.

64.25.

To consider residents' request for replacement signage at Fruitlands

65.25.

To consider concerns over the removal of the public phone box from the Market
Square and agree actions

66.25.

To note Delegated Authority decisions Clerk/Deputy Clerk/RFO and Chair Cllr Ross Macken or Vice Chair Cllr Sue Brown between 19th March to 15th April 2025.

67.25.

To Receive Updates from Clerk/Deputy Clerk including:

1. Documents received from Ferguson Bricknell
2. Communications Officer's request for website testing and feedback
3. Sports Pavilion - boiler
4. Village Hall & Pavilion Alarm
5. Village Hall kitchen supplies
6. Update on Art Trail
7. New model Financial Regulations, Standing Orders have been circulated to local councils,
   along with an updated Practitioners Guide for 2025-26
8. Clerk's Level 4 Graduation

68.25.

To consider revised Committee Structure & Terms of Reference for 2025-26

69.25.

To approve the creation of a Sports Pavilion Working Group, to oversee development
of the pavilion.

70.25.

To consider a response to Examination Hearing for Botley West Solar Farm

71.25.

To receive an update regarding Chil Brook and Fishponds Footpath

1. To consider Oxfordshire County Council’s offer of funding the legal process for moving the public right of way (£4,070) and sweeping away from the Chil Brook bank and Sycamore tree, and EPC funding the legal notices (approx. £800). 
2. To receive an update from Clerk and Cllr Osborne following a site meeting with Windrush Catchment Officer and agree actions. 

72.25.

To receive an update from Traffic Committee

1. Initial findings from visit to Thornbury Rd at school pick up
2. Update on review of Old Witney Rd traffic calming measures.
3. OCC Threatened bus services

73.25.

To receive reports from Councillors representing the Council on outside bodies and at meetings

74.25.

To note the date of the next Parish Council meeting (Annual Meeting of the Parish Council) at the Village Hall on Tuesday 13th May 2025 (moved from Tuesday 20th May)

75.25.

EXCLUSION OF THE PUBLIC AND PRESS: considering the confidential nature of the business to be discussed, the public, press and broadcast media are to be excluded for the remainder of the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960.

76.25.

To note the Clerk's successful completion of their probation and approve permanent appointment.

77.25.

To note the Booking Clerk's successful completion of their probation and permanent appointment.