Full Council Agenda 2024-11-19
1. To receive apologies for absence.
2. To receive Declarations of Interest in agenda items.
To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.
3. Minutes
(a) To approve and sign as a true record the minutes of the Full Council meeting of Tuesday 15th October 2024
(b) To approve and sign as a true record the minutes of the Extra Finance & General Purposes Committee meeting on Tuesday 5th November 2024
4. Public Participation
To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.
5. To receive an update report from Eynsham’s West Oxfordshire District Councillors and Oxfordshire County Councillor.
To receive a short verbal update from Eynsham’s District and County Councillors. The meeting will remain adjourned for this item.
6. Finance & General Purposes Matters
(a) To approve payment of accounts.
(b) To approve bank reconciliation.
(c) To review the income and expenditure for the year to date.
7. Planning applications
(a) To consider the following application(s) and any others that are received after the agenda publication date:-
Application ref. Address Details
24/02760/HHD 4 Old Witney Road Eynsham Witney Single storey front extension to enlarge hall and provide a new accessible front entrance with ramped access and porch.
24/02775/HHD Chilmore Station Road Eynsham Erection of single storey front extension to provide a study and wc
(b) To review the planning applications log, note recent decisions and consider any required actions by the Deputy Clerk/RFO.
8. Village Hall
(a) To receive quote for using Hall Master for Village Hall bookings in 2025 and agree actions.
(b) To receive cost for replacement Christmas Tree for Village Hall Foyer and agree actions
9. To Receive Update from Deputy Clerk
10. Amenities & Estates Matters
(a) To receive quote for urgent repairs to Fishponds Bridge and agree actions.
(b) To receive quote for DDA Roundabout at Old Witney Road Play area and agree actions
11. Councillor Resignation
(a) To note resignation of Beth Partlett.
(b) To note ‘Notice of Vacancy in Office of Councillor’ and for Councillors to discuss recruiting new Councillors and agree actions.
12. Delegated Authority
To note Delegated Authority decision made by Clerk/RFO and Chair Cllr Ross Macken or Vice Chair Cllr Sue Brown between 15th October 2024 - 17th November 2024.
13. To receive reports from Councillors representing the Council on outside bodies/meetings.
To receive short verbal updates from Councillors who were assigned as representatives on outside bodies/meetings at the previous Annual Parish Council Meeting.
14. To note the date of the next Parish Council meeting at the Village Hall
(a) Tuesday 17th December 2024
EXCLUSION OF THE PUBLIC AND PRESS: At the conclusion of this part of the agenda, the Chairman will move that, considering the confidential nature of the business to be discussed, the public, press and broadcast media be excluded for the remainder of the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960.
15. Burial Ground
To receive report from Cllr Andy Mosson and Cllr Ross Macken, discuss recommendations and agree actions.