Full Council Meeting Eynsham Parish Council
18 Nov 2025 19:30 - 21:30 at Village Hall

190/25.

To receive apologies for absence

191/25.

To receive Declarations of Interest in agenda items

192/25.

To co-opt to fill one vacancy (Local Government Act 1972 s82)

193/25.

To approve the minutes of the Full Council meeting of 21st October 2025

194/25.

Public participation (Public Bodies (Admission to Meetings) Act 1960)

To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.

195/25.

To receive an update report from Eynsham’s West Oxfordshire District Councillors (WODC) and Oxfordshire County Councillor (OCC)

To receive a short verbal update from Eynsham’s District and County Councillors.
The meeting will remain adjourned for this item.

196/25.

Finance Report for 2025-26 up to 31.10.2025.

1. To approve Schedule of Payments - 
2. To approve bank reconciliations (Chairman to sign the bank reconciliation and statements) 
3. To approve credit card statement
   NB Monthly financial reports circulated between meetings

197/25.

Renewal of External Memberships

1. To agree to renew annual membership to Oxfordshire Neighbourhood Plans Alliance (£50).

198/25.

To note Delegated Authority decisions Clerk/Deputy Clerk/RFO and Chair Cllr Ross Macken or Vice Chair Cllr Sue Brown between 22nd October to 18th November 2025

199/25.

To Receive Updates from Clerk/Deputy Clerk including:

1. Burial Ground - report prepared and awaiting an online meeting with contractors to
   discuss next steps
2. Village Hall - 
3. Sports Pavilion - 
4. Budget setting - first informal meeting has taken place, second in planned for coming week
5. Learning and Development - Cllr Osborne attended OALC Planning training.

200/25.

To review provision of Play Area Software

1. To approve the cancellation of existing provision
2. To approve the subscription of new software and hardware

201/25.

Communication Review

To consider a review and actions relating to 

• EPC internal communication/etiquette
• Circulation of non-PC communications (e.g. emailed on receipt, collected and
  collated once/twice a week or filed within shared drive and accessed by councillor.

202/25.

To consider new and revised appointments to committees and working groups

1. Proposal to remove the need for substitute members due to increased councillor numbers
2. Move Cllr Chen from Planning to Finance Committee
3. Appointments for Cllrs Ramen, Crowe, Magoolaghan, Lee-Roles

203/25.

To review and approve council policies and documents

1. IT Policy

204/25.

To consider canvassing residents of Hawthorne Close on a new community orchard on area of amenity land

205/25.

To receive an update on upcoming/recent events and agree actions

1. Light up Eynsham
2. Remembrance Sunday wreath laying

206/25.

To consider response to public consultations

1. West Oxfordshire District Council local plan consultation - recommendation from the
   Planning Committee to submit a response 
2. West Oxfordshire District Council budget proposals for 2026-27
3. Oxford County Council's proposed changes to fire service including closure of Eynsham
   Fire Station

207/25.

To consider or receive an update on traffic and connectivity and agree actions

1. Report from Public Transport Representative following Public Transport Rep meeting
   11th November 2025
2. Eynsham EV Car Club
3. Update following a request to review road markings at Thornbury Green
4. Community Speed Watch recent activity

208/25.

To receive reports/updates from Councillors representing the Council on outside bodies including

1. Allotment Association
2. Eynsham Primary School
3. GreenTEA
4. Youth Network
5. Children's Food Garden

209/25.

Pavilion Working Group

1. To confirm a date for the next working group December 2025.
2. To agree date(s) for meeting with WODC officers early 2026.

210/25.

To note the date of the next Parish Council meeting at the Village Hall-

Tuesday 16th December 2025