Council Summons & Agenda
Wednesday 11th June 2025
To All Members of the Council
You are hereby summoned to attend the following meeting for the transaction of the business stated below:-
Full Council Meeting
to be held on Tuesday 17th June 2025 at 7.30pm
at Eynsham Village Hall, Back Lane and remotely via M.Teams
Supporting documents will be made available in the usual way and online.
Only those who are physically in attendance are permitted by law to participate and your non-attendance will contribute to the vacation of office by failure to attend meetings.1 Please forward any apologies for absence to the Clerk/Deputy Clerk, as soon as they become known.
The public and press are welcome to attend.2
The law3 allows the public proceedings of council meetings to be recorded which includes filming as well as audio-recording. Photography is also permitted. By attending this meeting, you are consenting to be filmed. As a matter of courtesy, please advise the Clerk if you intend to record any part of the proceedings.
M Legg
Clerk to the Council
1 Local Government Act 1972 s85
2 Public Bodies (Admission to Meetings) Act 1960
3 Openness of Local Government Bodies Regulations 2014
Agenda
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106/25
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To receive apologies for absence
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107/25
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To receive Declarations of Interest in agenda items
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108/25
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To co-opt to fill six vacancies (Local Government Act 1972 s82)
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109/25
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To approve the minutes of the Full Council meeting of 13th May 2025
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110/25
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Public participation (Public Bodies (Admission to Meetings) Act 1960)
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To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.
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111/25
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To receive an update report from Eynsham’s West Oxfordshire District Councillors (WODC) and Oxfordshire County Councillor (OCC)
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112/25
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Finance Report for 2025-26 up to 31.05.2025.
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To approve Schedule of Payments - Annex A
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To approve bank reconciliation up to 30.05.2025
Unity Bank Reconciliation - £292,630.95
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To approve credit card statement
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113/25
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To consider expenditure for catering equipment
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To consider quotes for replacement dishwasher at Village Hall, following recent routine inspections.
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114/25
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To consider responding to current consultation:
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New unitary proposal - Oxford and Shires
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New unitary proposal - Greater Oxford
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OCC Informal consultation -proposed diversion for part of Footpath No. 3.
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OCC Part-Night Lighting consultation
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Cycling and Walking Improvements (LCWIP)
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115/25
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To consider the installation of a clothes bank on parish council land
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116/25
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To confirm appointment of Trustee for Eynsham Consolidated Charity
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To renew Janet Osborne as Eynsham Parish Council Trustee on Eynsham Consolidated Charity (4-year term).
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117/25
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To review/adopt new/core policies and documents
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CCTV policy - new
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Member's Personal Safety - updated
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Employee Handbook - updated
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Annual Leave Policy - updated
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Appraisal Policy - updated
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Dignity at Work Policy - updated
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Disciplinary Policy- updated
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Drugs and Alcohol Policy - new
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Employee Volunteering - updated
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Equality and Diversity - updated
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Flexible Working - updated
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GDPR Internal Privacy Notice - updated
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Grievance Policy - updated
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Health and Safety - updated
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Lone Working Policy - updated
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Management of Sickness Absence - updated
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Menopause Policy - new
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Social media - updated
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Standing Orders - updated with limit on Chair's term of office
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Financial Regs - updated with credit card limits
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118/25
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To review draft Strategic Plan and discuss public consultation.
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119/25
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To discuss EPC, stand at Eynsham Carnival
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120/25
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To note Delegated Authority decisions Clerk/Deputy Clerk/RFO and Chair Cllr Ross Macken or Vice Chair Cllr Sue Brown between 14th May to 17th June 2025.
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121/25
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To receive updates from Clerk/Deputy Clerk including and any other items that have arisen since the publishing of the agenda:
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Art Trail
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Padel Tennis -
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Parish Noticeboards - new ones installed and in use
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Pavilion Working Group
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122/25
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To receive an update on traffic and connectivity
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Traffic monitoring figures returned
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Report from Public Transport Representative
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123/25
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To receive reports/updates from Councillors representing the Council on outside bodies including:
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Allotment Association
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Eynsham Primary School
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GreenTEA
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124/25
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To note the date of the next Parish Council meeting at the Village Hall
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Tuesday 15th July 2025.
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