Finance & General Purposes Committee Finance & General Purposes
11 Oct 2022 19:30 - 21:30 at Village Hall

Finance & General Purposes Meeting - to be held on Tuesday 11 October 2022 at 7.30pm at Eynsham Village Hall, Back Lane and remotely via M.Teams  Finance & General Purposes Committee Agenda 2022-10-11

  1. To receive apologies for absence.
  2. To receive Declarations of Interest in agenda items - To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.
  3. Public Participation - To receive submissions from members of the public for a period of 15 minutes.  Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item. 
  4. Performance update and considerations
    1. To review income and expenditure for the year to date.2022-10-11_4a_Detailed Income & Expenditure 2022-10-11_4a_Finance Review
    2. To recommend any virement or transfer to earmarked reserves.
    3. To note S106 funds available.
  5. To consider community grant requests and agree actions in accordance with the Councils Grant Aid Policy.
    1. Eynsham Museum & Heritage Centre - £2500.
    2. Eynsham Village Hall - £2700.
  6. Budget setting process for 2023/24 and agree actions - Responsible Financial Officer is to outline the budget setting process for 2023/24 with timescales and agree actions.
  7. Banking
    1. To review current authorised banking signatories and consider additional signatories.
    2. To consider providing a charge card to the Maintenance Operative and agree actions.
  8. Property - To resolve to increase the frequency of cleaning at the Pavilion.
  9. Human Resources
    1. To consider and approve a Health & Safety Policy. 2022-10-11_9a_Health and Safety Policy_Draft
    2. To consider and approve a Lone Working Policy. 2022-10-11_9b_Lone Working Policy_Draft

EXCLUSION OF THE PUBLIC AND PRESS: At the conclusion of this part of the agenda, the Chairman will move that, considering the confidential nature of the business to be discussed, the public, press and broadcast media be excluded for the remainder of the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960.

  1. Human Resources continued
    1. To receive feedback on forthcoming staff appraisals for the Clerk and Deputy Clerk for inclusion in reports.

Event Venue

Village Hall

46 Back Lane
Oxfordshire  OX29 4QW

T: 0793 583 2702