Full Council Meeting Eynsham Parish Council
21 Feb 2023 19:30 - 22:00 at Village Hall

Please see the agenda Full Council Agenda 2023-02-21 for the Teams link to join the meeting remotely..

  1. To receive apologies for absence.
  2. To receive Declarations of Interest in agenda items - To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.
  3. Minutes
    1. To approve and sign as a true record the minutes of the Finance & General Purposes Committee of 10 January 2023 and note the delegated decisions contained therein.
    2. To approve and sign as a true record the minutes of the Full Council meeting of 17 January 2023
    3. To approve and sign as a true record the minutes of the Extra Finance & General Purposes Committee of 24 January 2023 and note the delegated decisions contained therein.
    4. To approve and sign as a true record the minutes of the Planning Committee of 31 January 2023 and note the delegated decisions contained therein.
    5. To approve and sign as a true record the minutes of the Traffic Working Group of 31 January 2023 and consider the recommendations contained therein.
    6. To approve and sign as a true record the minutes of the Amenities & Estates Committee of 7 February 2023 and note the delegated decisions contained therein.
  4. Public Participation - To receive submissions from members of the public for a period of 15 minutes.  Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item. 
  5. To receive an update report from Eynsham’s West Oxfordshire District Councillors and Oxfordshire County Councillor - To receive a short verbal update from Eynsham’s District and County Councillors. The meeting will adjourn for this item. 
  6. Oxfordshire County Council - Proposed Disabled Persons Parking Spaces - To consider proposals received from Oxfordshire County Council for a disabled persons parking space at John Lopes Road (North side; opposite No. 2) and Merton Close (East side; outside No. 19). 2023-02-21_6_Oxfordshire County Council_Disabled Persons Parking Places_Draft Order
  7. Amenities & Estates Committee - To resolve to appoint Cllr Beth Partlett and Cllr Ann Partlett as members of the Amenities & Estates Committees.
  8. Events & Projects 2023/24
    1. To consider a revised list of projects for the next financial year and agree actions.  2023-02-21_8a_Projects 23-24
    2. To resolve to reserve a stand at Eynsham Carnival and agree actions.
    3. To receive an update on organisation of the Annual Parish Meeting, resolve to print leaflets at approx. £126 (creating a budget overspend of £100) and agree actions.
    4. To consider arrangements for the King’s Coronation on 8 May 2023, agree any financial commitments and actions.
  9. Botley West Solar Farm - To consider the Council joining a Botley West campaign group and agree actions.
  10. Finance
    1. To approve payment of accounts. 2023-02-21_10a_Schedule of Payments
    2. To approve bank reconciliation.
    3. To review the income and expenditure for the year to date.2023-02-21_10c_Detailed Income Expenditure Jan23 
  11. Grant funding
    1. To receive a summary of grant funds allocated for the 2023/24 financial year.
    2. To reverse the Eynsham Museum & Heritage Centre grant decision of £2000 which was approved by Full Council on 15 November 2022.
    3. To consider a grant for Eynsham Day Centre of £2500.
    4. To consider a grant for Eynsham Cricket Club of £500.
    5. To consider a grant for Clean Slate – no amount quoted.
  12. Eynsham Village Hall - To consider changing the Council’s office address to Eynsham Village Hall with immediate effect and purchase a secure postbox at £178 (creating a budget overspend of £101).
  13. To review the Master Project List and Dashboard Report.- To review the Master Project List and Dashboard Report.Officers to provide further information on projects/tasks if requested.
  14. To receive reports from Councillors representing the Council on outside bodies/meetings - To receive short verbal updates from Councillors who were assigned as representatives on outside bodies/meetings at the previous Annual Parish Council Meeting.
  15. To note the dates of the next Parish Council meetings (all at 7.30pm in the Village Hall unless otherwise indicated):-
    1. Traffic Working Group meeting – 28 February 2023, 6.45pm
    2. Planning Committee meeting – 28 February 2023
    3. Finance & General Purposes Committee meeting – 14 February 2023
    4. Full Council meeting – 21 March 2023

Event Venue

Village Hall

46 Back Lane
Eynsham
Oxfordshire  OX29 4QW

T: 0793 583 2702